Privacy Policy | Civic Congress

Article I — Privacy, Information Protection, and Responsible Data Stewardship Notice

Whereas, Civic Congress LLC™, operating as CivicCongress.US, and its affiliated citizen-led initiative, Civic Congress, recognize that privacy, transparency, and responsible stewardship of personal information are essential to maintaining trust among participants, members, visitors, and the public; and whereas Civic Congress LLC is committed to collecting, using, storing, and protecting personal information in a lawful, respectful, and transparent manner consistent with applicable privacy laws, security practices, and the voluntary nature of civic participation; and whereas this Privacy Policy is established to inform individuals regarding the types of information that may be collected, the purposes for which such information may be used, the circumstances under which information may be shared, and the rights and choices available to individuals regarding their personal information;

Resolved, That—

Civic Congress LLC is committed to protecting the privacy and security of information voluntarily provided by visitors, members, participants, supporters, and users of CivicCongress.US. Information collected through the Company’s website, membership services, communications, events, forms, or related platforms shall be used only for legitimate business, operational, educational, administrative, and civic engagement purposes consistent with this Privacy Policy.

Civic Congress LLC does not sell, rent, or lease personal information to third parties for commercial, political fundraising, or unrelated purposes. Information may be shared with trusted service providers, technology platforms, or operational partners when reasonably necessary to provide website functionality, communications, membership services, administrative support, security, or other legitimate Company operations, subject to appropriate privacy protections.

Participants retain the ability to request access to, correction of, or deletion of personal information they have voluntarily provided, subject to applicable legal, operational, and security requirements. Individuals may contact Civic Congress LLC regarding questions, concerns, or requests related to privacy practices.

Civic Congress LLC may update, amend, or revise this Privacy Policy and related privacy notices as necessary to reflect changes in technology, website features, civic engagement tools, operational practices, or legal obligations. Updated versions will be published with an updated effective date to promote transparency and public awareness.

For purposes of these instruments, notices, publications, disclaimers, or communications, the following names, titles, and designations shall be understood to collectively refer to the same citizen-led civic initiative organized and operated by Civic Congress LLC™: “Civic Congress,” “CivicCongress.US,” “@civiccongress,” “We the People,” as well as the pronouns “we,” “our,” and “us,” unless otherwise stated.

Article II — Participant Responsibility for Shared Information

Whereas, this assembly is non-governmental and operates solely for educational and civic purposes:

Resolved, That—

Participants retain the right to access, correct, or request deletion of any personal information they voluntarily provide. Civic Congress LLC™ will never use participant information for unsolicited marketing, political solicitation, or fundraising outside the scope of CivicCongress.US educational, civic, or operational purposes. All information remains under participant control and is used solely to support lawful engagement, communications, and educational activities related to any and all Civic Congress LLC™ business.
Any participant who provides information to a third party—such as keynote speakers representing nonprofits, social media influencers, partners of any kind (whether officially or unofficially associated with Civic Congress LLC™), other presenters during Civic Congress LLC™ sessions, or participants at promotional events, including but not limited to in-person Liberty Tree Gatherings—does so voluntarily, at their own discretion, and at their own risk.
Personal information collected by or through CivicCongress.US is not sold, rented, or otherwise shared for commercial or political gain.
Information collected is used exclusively to support lawful civic participation, democratic renewal, and public education, in accordance with applicable privacy and data protection laws.
All participant information shared with the Civic Congress is collected and used solely for lawful civic, educational, or operational purposes. Civic Congress LLC™ will not sell, rent, lease, or otherwise exploit participant data for unsolicited commercial, political, or fundraising purposes. Participants retain full control over any information they voluntarily provide, and may update, correct, or request deletion of such information at any time. Use of participant information is strictly limited to supporting engagement, communications, and educational activities directly related to Civic Congress LLC™ programs.

Article III — Information Civic Congress LLC May Collect

Whereas participation in CivicCongress.US and affiliated Civic Congress LLC™ initiatives requires only minimal, voluntary data from participants:

Resolved, That—

Civic Congress LLC™ may receive information voluntarily submitted by participants, including but not limited to name and contact details (such as email, phone number, or mailing address), materials for civic collaboration (including citizen applications, public comments, proposals, or contributions to Civic Congress LLC™ community support), and basic technical or security data (such as IP address or device metadata) necessary to operate and protect the website and related services. No sensitive personal identifiers—such as Social Security numbers—are solicited for general participation in Civic Congress LLC™ activities. Financial information, including payment details (e.g., credit or debit card or bank account information), may only be collected in connection with voluntary transactions directly facilitated by Civic Congress LLC™, such as Founding Membership fees, the purchase of official merchandise, or registration for speaking events, workshops, or other approved activities, and all such transactions are processed in compliance with applicable financial and data protection laws. Except for these specified transactions, participants are not required to provide financial or other sensitive personal information to engage in Civic Congress LLC™ programs or direct democracy initiatives. Participation and submission of information are entirely voluntary, and Civic Congress LLC™ assumes no responsibility or liability for information voluntarily shared with third parties, including speakers, influencers, partners, or affiliated participants, who remain solely responsible for their own actions and data use. All information collected by Civic Congress LLC™ is used exclusively to facilitate lawful civic engagement, democratic participation, and educational purposes consistent with applicable federal, state, territorial, and tribal privacy and data protection laws.
Participants may contact the designated Point of Contact at any time to inquire about, correct, or request removal of their voluntarily submitted information. All inquiries will be addressed promptly and in good faith. No personal data collected will ever be used for unsolicited marketing, political solicitation, or fundraising outside the scope of Civic Congress LLC™ educational or operational purposes.

Article IV — Lawful Uses of Information

Whereas, information shall be collected and used solely for lawful civic purposes consistent with constitutional rights and the educational mission of Civic Congress LLC™—styled the Civic Congress—and all civic participation under direct democracy laws is undertaken independently by citizens acting in their personal capacity; and whereas, the Civic Congress provides only educational, informational, and community-support resources, and does not offer legal, financial, or professional advice:

Resolved, That—

No behavioral tracking, profiling, or data analytics shall occur beyond what is reasonably necessary to ensure lawful security, technical performance, and user-initiated communications. Civic Congress LLC™ does not supervise, direct, or assume responsibility for any individual’s legal filings, statements, or actions related to direct democracy or civic participation. All such actions are undertaken voluntarily and remain the sole and independent responsibility of the participating citizens.
Information collected or received by Civic Congress LLC™ may be used exclusively to:
(i) communicate updates, notices, or responses requested by participants;
(ii) facilitate lawful civic engagement, educational initiatives, and community collaboration consistent with the Project’s mission;
(iii) maintain the security, functionality, and integrity of digital systems, including anti-spam, abuse prevention, and fraud mitigation measures; and
(iv) improve accessibility, usability, and relevance of Civic Congress LLC™ content and civic activities.

Article V — Protection of Information

Whereas, confidentiality, privacy, and safety are essential to the free exercise of assembly and expression;

Resolved, That—

Personal data will not be publicly disclosed, transferred, or distributed without the individual’s explicit consent, except as required by applicable law, lawful subpoena, or valid governmental order. Civic Congress LLC™—styled the Civic Congress—maintains reasonable administrative, technical, and organizational safeguards proportionate to its civic and educational mission to help protect participant information from unauthorized access, use, or disclosure. Nonetheless, no digital or physical system is entirely without risk; therefore, participants are advised to share only information they are comfortable disclosing in a public-interest or community-engagement context.

Article VI — Communications & Historic Archiving

Whereas, continuity of civic dialogue benefits from orderly records:

Resolved, That—

Messages you submit may be reviewed for safety, relevance, and adherence to Civic Congress LLC™ guidelines.
Unless an individual expressly requests otherwise or independently disables participation features—such as video, audio, or display settings—through available platform controls, correspondence and participation during live Civic Congress LLC™ sessions or affiliated broadcasts (e.g., via Zoom, YouTube, or similar platforms) may be recorded and archived to preserve institutional memory and maintain a historic public record, consistent with the educational and transparency objectives of Civic Congress LLC™ and its Freedom of Information (FOI) practices.
No individual shall be added to any mailing list without clear, affirmative consent. Participants may use standard automatic unsubscribing through various internet platforms, and participants may also unsubscribe directly by submitting a formal request to the Civic Congress LLC™ Point of Contact representative.

Article VII — Data Sharing & Third Parties

Whereas, some services rely on outside vendors:

Resolved, That—

We do not knowingly share personal information with outside organizations, individuals, or agencies except:
(i) with your consent; or
(ii) when required by due process of law (e.g., subpoena or court order).
Basic service providers (e.g., web hosts, email services, security tools) may process limited data on our behalf under their own terms and policies, which participants should review independently.
Any and all external links connected to CivicCongress.US are governed by the External Links Disclaimer posted on this site, as well as by the terms, conditions, and privacy policies of the respective third-party sites. The inclusion of any link does not constitute endorsement, partnership, or sponsorship by Civic Congress LLC™. Users access, interact with, and utilize all external or embedded sites, codes and content solely at their own discretion and risk.
Civic Congress LLC™ does not sell, rent, or lease any personal information collected from participants to any third party. Any and or all sharing of data is strictly limited to service providers or third parties as expressly stated with consent or as required by law. Participants retain full control over their voluntarily submitted information, and all data is used solely to support lawful civic engagement, educational purposes, or platform functionality.
Privacy Policy and any third-party contracts match any and all statements verbatim.

Article VIII — Participant Rights & Choices

Whereas, civic participants should retain meaningful control:

Resolved, That—

You may request:
(i) a summary of information you voluntarily provided;
(ii) correction or update of contact information;
(iii) withdrawal of consent and removal of your correspondence to the extent practicable and lawful.
Requests will be honored in good faith and addressed as soon as possible in reasonable time, subject to security, legal, and archival obligations to Civic Congress LLC™.

Article IX — Protection of Minors and Youth Engagement

Whereas, this assembly, Civic Congress LLC™, is intended for individuals of legal age:

Resolved, That—

Participation in Civic Congress LLC™ — styled the Civic Congress — for any and all purposes, such as voting, proposal submission, discussion, or other recognized civic engagement, is strictly limited to persons who have attained the age of majority as defined by applicable state law (commonly eighteen (18) years of age, but up to twenty-one (21) in certain jurisdictions). Civic Congress LLC™ does not knowingly collect, retain, or process personal information from minors; any inadvertently submitted data will be promptly deleted upon lawful notice. All participants act independently in exercising their rights under applicable direct democracy laws within their state, territory, or Tribal Nation. Civic Congress LLC™ assumes no responsibility for the actions of minors or individuals under the applicable age of majority, and all protections afforded under federal, state, territorial, local, and Tribal laws regarding children and youth remain fully in effect.
Civic Congress LLC™ does not knowingly solicit or collect personal information from minors. Any data submitted by individuals under the age of majority will be promptly deleted upon discovery or notification. Parents or legal guardians are responsible for supervising minors’ participation, and all protections under federal, state, territorial, local, and Tribal laws remain fully in effect.

Article X — Cookies, Analytics, and “Do Not Track”

Whereas, limited telemetry may be necessary for functionality and security:

Resolved, That—

The CivicCongress.US website and affiliated social media platforms may employ basic cookies, protective services (e.g., anti-spam, rate-limiting, and fraud mitigation), and collect aggregated, non-identifiable statistics to enhance accessibility, usability, and security. Any and or all browsers “Do Not Track” signals are respected and not overridden for third-party marketing or tracking purposes.

Article XI — Changes to this Privacy Policy

Whereas, standards and tools evolve:

Resolved, That—

Civic Congress LLC™ may update, amend, or revise this Privacy Policy and other notices or policies as necessary to reflect changes in its services, civic engagement tools, website features, accessibility practices, operational procedures, or legal obligations. Any updates will be published with an updated effective date to promote transparency and inform participants of material changes.
All changes and updates to the Privacy Policy or related policies take effect upon publication on CivicCongress.US or posting via official social media channels @CivicCongress. Continued use of the website or affiliated Civic Congress LLC™ platforms after such publication constitutes acknowledgment and acceptance of the revised terms.